Privacy Policy

Privacy Policy

BDO Bulgaria

Notification: BDO Bulgaria is a personal data operator, registered by the Commission of Personal Data Protection of the Republic of Bulgaria, recorded with No. 232.

Under What Circumstances Do We Collect Your Personal Information?

When you send us an e-mail request or inquiry through the "Contact Us" section of this Site, we obtain your name, postal address, phone number, e-mail address and other information relating to your inquiry/request. We also obtain Personal Information as part of our recruitment processes, and when you submit an online employment application form, you create an "Online Profile" of yourself and provide to us Personal Information, which includes your name, postal address, phone number, e-mail address and other employment-related information. Such Personal Information is only kept for the period required for fulfilling your request or dealing with your job application. We also may collect additional Personal Information from you from time to time through other forms on this Site, through e-mail correspondence, and through other online means. The information required will be the minimum to enable BDO Bulgaria to deal with your request. Where additional information is requested this will be marked and its provision is voluntary. Additional information is only requested to enable us to provide the most appropriate response to your request.
Sensitive information is not sought through this Site except where legally required as part of the recruitment process. Sensitive information includes data relating to: race or ethnic origin; political opinions; religious or other similar beliefs; physical or mental health; sexual orientation or criminal record. Where you do provide sensitive information this will be accepted as explicit consent to use that information in connection with the purpose for which it has been provided.

Technical Information

When you visit this Site, we may collect technical information that does not, by itself, identify you by name. This information may include, for example, your IP (Internet Protocol) address, which pages you visit on this Site, other pages you visit on the Web, and which browser you used to view this Site. This technical data is used to measure and improve the effectiveness of this Site, to help diagnose problems with our server, to administer this Site, to see where Site traffic is coming from and to identify our users. We may also collect other non-personally identifiable information via this Site, such as Site usage activity and preferences, also known as demographic or profile data. We do not currently, but reserve the right to, combine the data described in this paragraph with your Personal Information.

Use of Personal Information

We use Personal Information collected on and through this Site for a variety of purposes in the course of business and as otherwise set forth herein. Personal Information provided is used only for the specific purpose for which it was provided except where you explicitly select to receive other information from BDO Bulgaria. When requesting material or asking someone to contact you there will be the option to receive other information that may be of interest. For example:

To respond to your requests that you send to us via e-mail or "Contact Us";
To process your requests and deliver to you requested materials;
To contact you when you request further information;
To send you mail and e-mail messages promoting our products and services. (You may opt-out of receiving certain promotional e-mail messages from us as described in the "Opt-out" section below.

Security

Generally accepted standards of technology and operational security have been implemented to protect Personal Information from loss, misuse, alteration or destruction. All partners, employees and principals are required to keep Personal Information confidential and only authorized personal have access to this Information.

Please be careful whenever sending Personal Information to us via e-mail. E-mail is commonly not a secure means of transferring information.
Due to the open nature of the Internet, we cannot guarantee that any information stored on our servers, or transmitted to or from you, will be free from unauthorized access. By using this Site, you acknowledge that you understand and agree to assume these risks.

In the unlikely event that we believe that the security of your Personal Information in our possession or control may have been compromised, we may seek to notify you of that. If a notification is appropriate, we would endeavor to do so as promptly as possible under the circumstances, and, to the extent we have your e-mail address, we may notify you by e-mail.

PRIVACY NOTICES OF BDO BULGARIA OOD

I. GENERAL INFORMATION

In relation to the new Regulation (EU) 206/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and considering BDO Bulgaria OOD’s aim to follow strictly its legal obligations especially considering the personal data protection rules, we would like to inform you about the following:

BDO Bulgaria OOD is a company registered under the Bulgarian legislation in the Commercial Register and the Register of the Legal Entities with Non-commercial Purpose at the Registry Agency of Republic of Bulgaria with UIC 831255576, having its registered address located in the City of Sofia, postal code 1404, 51B Bulgaria Blvd., fl.4. You could contact us through:

correspondence address: Sofia, 1404, 51 B Bulgaria Blvd., floor 4;
contact person:Marina Apostolova;
telephone: + 359 2 421 06 57, + 359 2 421 06 58,+ 359 2 421 06 59;
e-mail: [email protected] ;

BDO Bulgaria’s day-to-day business activity requires processing of personal data of the following subjects:

Employees (current and former);
Job applicants;
Clients and contracting parties – individuals and/or employees and company representatives;
Visitors/Subjects of a video surveillance process;
Persons that have used the contact form on the website of BDO Bulgaria OOD (who are not part of any other category) – www.bdo.bg;

With these Privacy Notices we would like to inform you about the personal data that we process, the purposes for which we process such data and about your rights in this respect.

II. PURPOSES FOR PERSONAL DATA PROCESSING

BDO Bulgaria OOD shall process your data of individuals for one or more of the following purposes:

To fulfill its legal obligations;
For the purposes of the legitimate interests of BDO Bulgaria OOD or of a third party;
For the conclusion and/or execution of a concluded contract;
For completion of the recruitment procedure;
In order to process a request, message or another statement, received be the contact form from the website www.bdo.bg and in order to respond to it;
When the data subject has given his/ her consent;
To control the access to BDO Bulgaria OOD’ objects and provide safety, security and protection of the property of BDO Bulgaria OOD.

BDO Bulgaria OOD shall not store your data for a period longer than the one required for the processing purpose. We store your data following the legally defined periods as well as considering the volume, specifics and sensitivity of the data, the processing purposes and whether we could complete them with different means.

Once the purposes for which your data have been processed are met, or once there is no legal obligation and/or legitimate interest, we shall erase or delete your data in a secure way.

BDO Bulgaria OOD has implemented all appropriate technical and organizational measures with the objective of protecting your privacy and will periodically update these measures.

In case your data have been disclosed to third parties, we require that the adequate levels of protection have been implemented by them in order to safeguard the personal data as prescribed by the applicable legislation.

III. RIGHTS OF THE DATA SUBJECTS. WAYS OF EXCERSISE

We would like to inform you that you have the right to require from BDO Bulgaria OOD access to personal data, right of rectification or erasure of personal data, restriction of the processing of the provided data, the right to object to the processing, the right of personal data portability, as well as the right not to be a subject to a decision based solely on automated processing These rights could be exercised by sending an explicit request in this respect to the following e-mail: [email protected] or in writing to the following address: Sofia, 1404, 51 B Bulgaria Blvd., fl. 4;

In those cases when processing is based on a consent, you have the right to withdraw your consent at any time. The withdraw can be done by an explicit notification sent to the following e-mail: [email protected] or in writing to the following address: Sofia, postal code 1404, 51 B Bulgaria Blvd., fl.4. It shall be noted that this will not affect the validity of the processing prior to the withdrawal of consent.

In the event that you assume that BDO Bulgaria OOD violates your legal rights regarding the collecting, processing and storage of the provided personal data, you may contact the Personal Data Protection Commission or the competent courts as you have a right to file a complaint in which you can submit your complaints.

IV. SUBJECT CATEGORIES

You can find more information about the data processing perform by BDO Bulgaria OOD for each of the subject categories stated above herein below:

4.1. Privacy Notices for Employees

BDO Bulgaria OOD processes its employees’ (current and former) personal data in its capacity of employer and as described herein below.

Employees’ personal data which we process include: name, surname and family name, EGN (unique personal identifier)/date of birth/another identifier, address, ID document data, place of birth (if necessary), gender, physiological identity data, health status data, property status data (if necessary), financial status data (if necessary), data related to shareholding in companies (if necessary), education, professional activity, professional and other qualifications, marital status, family relations, nationality, contact data (telephone, e-mail ), bank account, photos, the possibility to travel in the country and abroad. As a result of the video surveillance process undertaken in the office of BDO Bulgaria OOD, located in the city of Sofia, employees’ data related to their social and cultural identity, as well as such revealing racial and ethnic origin might be processed. The above-mentioned data categories are not collected intentionally by BDO Bulgaria but only in the event that the data subjects fall within the scope of the cameras used on the territory of the office whose purpose is to provide access control to the office, as well as security, and protection of the property of BDO Bulgaria.

Your health status data are sensitive data which we process only when it’s legally required, in order to protect the vital interests of the data subject or of another natural person or when the data subject has given his/ her consent, also in the event that the processing is required for the purposes of fulfilling of obligations and/or for the execution of rights of BDO Bulgaria LTD under the labor legislation and/or social security legislation and for the purposes of the preventive or occupational medicine.

In the event that you do not provide us with the required information, including with the necessary personal data, no labor contract could be concluded between BDO Bulgaria OOD and you, and BDO Bulgaria OOD would not be able to fulfill its legal and contractual obligations resulting from its capacity of an employer.

In your capacity of BDO Bulgaria OOD’s employee we shall process your data for one or more of the the purposes stated in section II above only if there is a legal ground for that.

BDO Bulgaria OOD has the right to disclose your personal data only to:

Its employees, whose professional obligations require processing of personal data on our behalf;
Public bodies when it’s legally required or for the purposes of our legitimate interests;
Occupational medicine authorities, companies providing video surveillance services, suppliers of legal, IT, banking, insurance, social security, social or medical services and/or providers of other services for the performance of contractual or legal obligations, as well as for the protection of the legitimate interest;

You shall be informed that we shall not disclose your data to other external organizations, companies and/or individuals except for the ones described herein above or only when it is legally required or you have given your consent in advance.

4.2. Privacy Notices for Job Applicants

BDO Bulgaria OOD processes job applicants’ personal data within recruitment procedures and as described herein below.

The personal data of the job applicants that we process include: name, surname and family name, data of birth, address, economical identity data (if necessary), education, professional and other qualifications and skills, marital status and family relations (if necessary), contact data (telephone and email), photo, possibility for travelling in the country and abroad (if necessary), other data provided by the applicant.

As a result of the video surveillance process undertaken in the office of BDO Bulgaria OOD, located in the city of Sofia, job applicants’ data related to their social and cultural identity, as well as such revealing racial and ethnic origin might be processed. The above-mentioned data categories are not collected intentionally by BDO Bulgaria and only in the event that the data subjects fall within the scope of the cameras used on the territory of the office whose purpose is to provide access control to the office, as well as security, and protection of the property of BDO Bulgaria.

In the event that you do not provide us with the information requested, including your personal data which is limited to that required for these purposes it will be an obstacle for you to be included in the recruitment procedure and it will negatively affect your chances of being selected for the applied position.

In your capacity of job’s applicant, BDO Bulgaria OOD shall process your data For completion of the recruitment procedure under which you are applying or for one or more of the purposes stated in section II above only if there is a legal ground for that.

BDO Bulgaria OOD stores personal data of unsuccessful applicants for no longer than 6 (six) months after your data was collected..

BDO Bulgaria OOD has the right to disclose your personal data only to:

Its employees, whose professional obligations require processing of personal data on our behalf;
Public bodies when it’s legally required or for the purposes of our legitimate interests;
Companies providing video surveillance services, suppliers of human resource management services, suppliers of legal, IT and/or other services providers for the performance of contractual or legal obligations, as well as for the protection of the legitimate interest.

4.3. Privacy Notices for Clients and Contracting Parties

BDO Bulgaria OOD processes its clients and contracting parties’ personal data in order to perform its contractual obligations and as described herein below.

The personal data of clients and contracting parties – individuals and/or employees and representatives of legal entities, which we process are: name, surname, family name, EGN/data of birth or another identifier, address, ID documents data, professional activity, professional and other qualifications, nationality (if necessary), contact data (telephone, email), bank account.

As a result of the video surveillance process undertaken in the office of BDO Bulgaria OOD, located in the city of Sofia, clients and contracting parties’ data related to their social and cultural identity, as well as such revealing racial and ethnic origin, might be processed. The above-mentioned data categories are not collected intentionally by BDO Bulgaria and only in the event that the data subjects fall within the scope of the cameras used on the territory of the office whose purpose is to provide access control to the office, as well as security, and protection of the property of BDO Bulgaria.

The provision of these data by you is voluntary and in the same time essential in order a contract between you and BDO Bulgaria OOD to be concluded. In this respect, we inform you that we could fulfill our contractual obligation only if we are provided with the respective information. In the event that you are not willing to provide your personal data, we inform you that no contract could be concluded between BDO Bulgaria OOD and you.

In your capacity of a client and/ or contracting party, BDO Bulgaria OOD shall process your data for one or more of the purposes stated in section II above only if there is a legal ground for that.

BDO Bulgaria OOD has the right to disclose your personal data only to:

Its employees, whose professional obligations require processing of personal data on our behalf;
Public bodies when it’s legally required or for the purposes of our legitimate interests;
Companies providing video surveillance services, suppliers of IT, legal, banking, courier and other services for the fulfillment of contractual or legal obligations, as well as for the safeguard of the legitimate interest.

You shall be informed that we shall not disclose your data to other external organizations, companies and/ or individuals except for the ones described herein above or only when it is legally required or you have given your consent in advance.

4.4. Privacy Notices for Visitors

As a result of the video surveillance process undertaken in the office of BDO Bulgaria OOD, located in the city of Sofia, it is possible that BDO processes personal data of visitors – individuals and/or individuals – employees and representatives of companies, regarding their gender, social and cultural identity, as well as data revealing racial and ethnical origin. The above-mentioned data categories are not collected intentionally by BDO Bulgaria and only in the event that the data subjects fall within the scope of the cameras used on the territory of the office whose purpose is to provide access control to the office, as well as security, and protection of the property of BDO Bulgaria.

The provision of these data by you is voluntary and in the same time essential in order to visit the office of BDO Bulgaria. In the event that you are not willing to provide your personal data, we inform you that you will not be granted access to the office of BDO Bulgaria.

In your capacity of a visitor, BDO Bulgaria LTD shall process your data for one or more of the purposes stated in section II above only if there is a legal ground for that.

The personal data that you have provided will be stored for a period not longer than 1 (one) year as of the year following the year when your data were collected. We shall not store your data for a period longer than the period required for the processing purpose. We store your data following the legally defined periods as well as considering the volume, specifics and sensitivity of the data, the processing purposes and whether we could complete them with different means.

BDO Bulgaria OOD has the right to disclose your personal data only to:

Its employees, whose professional obligations require processing of personal data on our behalf;
Public bodies when it’s legally required or for the purposes of our legitimate interests;
Companies providing video surveillance services and other services for the fulfillment of their contractual or legal obligations, as well as for the safeguard of BDO Bulgaria’s legitimate interest;

4.5. Privacy Notices Regarding Persons That Have Used the Contact Form on the Website of BDO Bulgaria OOD

BDO Bulgaria OOD processes personal data of the persons that have used the contact form provided on BDO Bulgaria’s website (www.bdo.bg) when receiving a request, message or another statement communicated through the contact form and in compliance with its legal obligations and the present Notices.

The personal data of the persons that have used the contact form that BDO Bulgaria OOD processes are: names, contact data (e-mail, telephone number), organization (if necessary), content of the request/the message or any other statement.

The provision of these data by you is voluntary and in the same time essential in order to use the functions of the contact form. In this respect, we inform you that you could use the functions of the contact form and respectively BDO Bulgaria could respond to the request only if you have provided these data. In the event that you are not willing to provide your personal data, we inform you that you will not be able to use the contact form.

In your capacity of a person, that have used the contact form, BDO Bulgaria OOD shall process your data for one or more of the purposes stated in section II above only if there is a legal ground for that.

The personal data that you have provided will be stored for a period no longer than 1 (one) year as of the year following the year when your data were collected. We shall not store your data for a period longer than the period required for the processing purpose. We store your data following the legally defined periods as well as considering the volume, specifics and sensitivity of the data, the processing purposes and whether we could complete them with different means.

BDO Bulgaria OOD has the right to disclose your personal data only to:

Its employees, whose professional obligations require processing of personal data on our behalf;
Public bodies when it’s legally required or for the purposes of our legitimate interests;
Companies providing IT and other services for the fulfillment of their contractual or legal obligations, as well as for the safeguard of BDO Bulgaria’s legitimate interest;

V. CHANGES OF THE PRIVACY NOTICES

These Notices of BDO Bulgaria OOD are effective as of 25 May 2018, they could be revised periodically for which you will be notified in due time through an e-mail or in another appropriate way.

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